Technology Support Services

Setting Up District 6 Email on Your iPhone

January 6th, 2010 by Charles Whiteley III

It seems like everyone is getting an iPhone now and we get asked often, how to setup the iPhone to work with our District 6 Mail server.  Here are some (hopefully) simple steps to making that happen.

1) Click on the Settings Icon.

2) Scroll down and click on “Mail, Contacts, Calendars”

3) Click on “Add Account….”

4)  Click on “Microsoft Exchange”

5) In the Email section, enter your email address
Leave Domain Blank
For the Username, enter your email address
For the Password, enter your district password and press the “Next” button at the top right of that screen.

6)Wait a minute or so and a prompt will pop up.  Push “Accept”.

7) Now, in the Server box, type in “mail.district6.org” and push the “Next” button.

8) VERY IMPORTANT

  • On this screen you need to select what options you want synced.  You will need to at least select “Mail”.  Most people will want to also select “Contacts” and “Calendars” too.  NOTE:  If you select Contacts, it will overwrite the contacts you have on your iPhone with the Contacts you have in Zimbra.  Just make sure that’s what you want before you do it.  If you have what you want selected, hit “Done”.

9) Now you should see your new account listed in your Accounts Page.  Now click on the Home Button and you can now check your mail.  Have fun.

Get a blog!

May 27th, 2009 by admin

We’ve recently set up a service where anyone with an @district6.org email address can sign up for a blog and have one automatically created. This is much easier than the previous setup where we needed to set blogs up one-by-one, which was very time consuming.

To get started: Just go to http://www.district6.org/, go to the “For Staff” dropdown, and click “Blog Login.” Enter your D6 username/password, and you’ll be logged into the Wordpress dashboard.

From there, you can use the tutorial on making a post in WordPress that Chuck made.  This is just a short (10 minute) tutorial on adding a post to a new wordpress blog, including pictures.  The pace is easy to follow, and you can rewind or skip through the video if you need to see something again.

While Wordpress does function in Internet Explorer or other browsers like Safari, we recommend using the Firefox web browser to log into this. If you don’t already have it, you can download and install Firefox from http://mozilla.com/.

Enjoy! And feel free to email us with any questions about WordPress, or respond in the comments.

Webmasters’ Meeting Agenda for April 10 2009

April 9th, 2009 by admin
  • How the sites are put together and fit into the District 6 site
    • How the calendar makes it to the front page, and how to add an appointment to another calendar in Zimbra
    • The role of the front page
    • Common things to have on each school site
      • “About Us” pages
      • Communication (Contact forms)
      • The teachers page and what we can do to make it nicer.
  • The ongoing role of TSS in site maintenance (Individual website tech contacts)
  • If you have questions about your website, here’s who to contact.  We will contact you from time to time with suggestions about improvements to make to your website.
    • Sam: CANS, CAHPS, CRA (Crater)
    • Allan: Scenic, Hanby, Sams
    • Chuck: Richardson, Jewett, CPE, Patrick
    • Richard: District, Food Service, Transportation
  • Pitfalls & Stuff to Avoid
    • Huge photos are bad, cut them down to size.  All digital cameras (are supposed to) produce huge photos, but these need to be reformatted for the web.
    • How to re-format content properly, and why the fact that the web is not a piece of paper (while much of our pre-existing content is designed for paper) can make this tricky.
    • Setting up an editorial process at your school
      • Have someone else check the site’s formatting, grammar, and spelling every once in a while; These are school websites we’re working on, so “TXTish” headlines like “TIMES RUNNING OUT!!!!!” are not acceptable.
      • Have someone else check the whole site for broken or out of place stuff.
      • Empty or useless pages are also a good thing to remove.  It’s better to get rid of incorrect or outdated information than leave it around.  When in doubt, pull it or hide it.
      • Consolidate.  Less is more.  Fewer pages with more information is better than many pages with less information.
  • Scheduled next month’s meeting for May 18th at 9:00am to 11:00am.

In attendance: Michael McCaw (PES), Margaret Corbett, Jamie Thomas (JES), Linda Elder (HMS), Cathy Whalen (Nutrition), Tammera Mullings (SVE), Sara DeVries (CPE)

Not in attendance: Scenic & Richardson

Web Style Guide: A list of reminders

April 9th, 2009 by Sam Powers

gobbyExcerpt from Web Style Guide: Basic Design Principles for Creating Web Sites, by Patrick J. Lynch and Sarah Horton.

Place yourself in the background

Start and end with the users’ interests in mind. If your site doesn’t provide useful things to the audience, nothing else matters. Design your web site with universal usability principles.

Work from a suitable design

Avoid the perils of the “ready, fire, aim” syndrome. The crucial part of the project is the planning. Know what you’re doing, why you’re doing it, and for whom you’re doing it before anyone touches HTML or Photoshop.

Do not overwrite

Small is good. A concise, high-quality site is much better than a big contraption full of broken links. Produce the minimum necessary to achieve an excellent result.

Prefer the standard to the offbeat

Web conventions are your friends. Always favor the tried and true, and save your creativity for the hard stuff: interesting content and features.

Be clear

Craft your page titles and content carefully, and make sure that the page title is consistent with your major headings.

Do the visuals last

Early visual design discussions can ruin any chance of a rational planning process. Louis Sullivan was right: form follows function.

Revise and rewrite

Design iteration in the early stages of the project is good. In planning, keep the team open to new ideas, feedback from existing and potential users, and the interests of your project stakeholders. However, development iteration—where you tear down and revise things late in the process—can ruin quality control, budgets, and schedules.

Be consistent

Consistency is the golden rule of interface design. Be consistent with the general conventions of the web, of your home institution if you have one, and within your site.

Do not affect a breezy manner

Avoid gimmicky technology fads. “We should use Ajax” is not a technology strategy, unless you know exactly why and how Ajax might benefit your site and help you achieve your strategic goals. Never use pointless Flash animations to “make the site more interesting.” To make your site more interesting, add substantive content or features.

Degrade gracefully

Apply universal usability principles in your site development and careful quality controls in your web applications. Provide a carefully designed “404” error page with helpful search and links if the user hits a broken link on your site.

Do not explain too much

Be concise, and be generous with headers, subheads, and lists, so the user can scan your content easily.

Make sure the user knows who is speaking

Good communication is always a person-to-person transaction. Use the active voice at all times, so the user knows who is speaking. Make it easy to find your mailing address and other contact information.

Web Style Guide: Emphasis

March 15th, 2009 by Sam Powers
Overemphasis

Question: What's the most important thing here? Answer: Nothing.

Wordpress has very simple editing tools, and for the most part, this is a really good thing.

Often, when a new Wordpress users has something important to post on the web, they might ask where the button to change the text background color is, or how to make the font huge.

Believe me: I realize it sometimes it seems like it’s really difficult to get the point across.  But if you keep your text clean and well-formatted, you shouldn’t need to shout all that loud to be heard.

Here’s a rule of thumb you should consider when posting news:  If everything is emphasized, then nothing is emphasized!

When you do need to emphasize something, keep it simple.  Yellow highlighter is great if you’re working with paper, but on the web it’s garish and ugly.  If you stick to good style in the rest of your posts, simply bolding the important text will get your point across. A slightly less obvious form of emphasis would be to italicize part of the text to encourage the reader to stop and think about a particular span of text.

Keep it simple and you won’t need to hit your reader over the head with a two-by-four of yellow text to get the point across.

Windows Live Writer in one word: Whoa.

March 4th, 2009 by Sam Powers

Frustrated with Wordpress’ built in table editor this afternoon, I went scanning the internet for a WordPress plugin to fix the problem.  Finding nothing suitable, I went looking for some software that could be installed on windows machines at our schools to easily post content to our new WordPress school blogs directly from the desktop.  I knew there was a program for the Mac called MarsEdit which a lot of bloggers like to use to write posts from their desktop computers, say offline or on a laptop.  The author of MarsEdit is not interested in making a version of that program for Windows, but does recommend Windows Live Writer to people who ask. So, with no small amount of skepticism, I downloaded and installed the Windows Live Writer application for testing on our WordPress 2.7 blog installations.  Let me tell you, this is awesome stuff.

There’s an old quotation that I find as applicable to computers as anything else:  “If you like laws and sausages, you should never watch either one being made.” – Otto von Bismarck.  Point being, if you like to work on the computer, you should never take a job fixing them.  You’ll soon learn to be distrustful of software in general.   This is why it’s all the more surprising when we find a program that we really like, and probably why 90% of the internet is filled up with “computer guys” blogging about the newest, shiniest piece of software out there.

So here goes, I’m writing a post about Windows Live Writer, because I think it’s a fantastic piece of software.

Tables were what originally led me to this app, let’s see how well it does them:

Tech Favorite Operating System
Richard Windows for Workgroups 3.11
Sam Linux, but BeOS could have been cool.
Chuck A fresh install of MacOS at home or Windows Vista.  Always.
Allan setup.exe

Easy enough.   It’s easy to add a new row to the table by right-clicking, and it’s easy to stretch the table around by dragging the right edge, which is displayed as a dotted line in the editor.  One can even easily move the table around in a post, or resize individual columns.

Let’s try a picture or two.  It actually let me select two of these from the file window at the same time.  Effects are applied to the images client-side and saved to WordPress’s photo gallery with effects intact.

Chuck, doing what he does best.

cicero

What’s surprising to me is that it’s a Microsoft program, and here it is working hand in hand with an Open Source application, using open standards (in this case, the MetaWebLog API) to transfer data around behind the scenes.  Five years ago, Microsoft culture would never have permitted this.  They’re finally beginning to recognize the importance of interoperability, and this is the result.  Not bad, Microsoft.

Here’s a list of stuff about Live Writer that has impressed me.

  • Easy enough to set up
  • When you start a new post, it downloads your wordpress theme to the client side, so what you see is a lot closer to what you actually get.
  • It appears to support all of the features that WordPress supports, so it’s not a dumbed down editing experience at all.  This gives it a very powerful feel, like software that’s doing its job.
  • Has the same kind of editing feel as MS Word, so our users in schools will probably have a very easy time adjusting to this.
  • After publishing, I found out that the code it generates is actually really clean.  That makes my inner geek happy.
  • It supports posts AND pages.  What’s not to like about that?

Image Slideshows

January 28th, 2009 by admin

I have been asked more than once now on how to add images as a slideshow in Wordpress.  This is done pretty easily through websites that build them using flash.  Here, I have listed just a few to check out. 

http://www.slideroll.com/
http://www.123-slideshow.com/
http://www.iwebphoto.com/

Simple Syndication Subscribers Savor Spare Seconds

January 24th, 2009 by Sam Powers

Time Enough At LastWe’ve been fielding questions about WordPress all month.  It’s encouraging to hear how much interest this project is getting.  Recently, we received this question from Mack Lewis at CPE: “How does the RSS feed work?  What’s its purpose?”, so this post is an attempt to answer that question for Mack and others.

RSS stands for “Really Simple Syndication” and is an an alternative presentation medium for weblogs.  All WordPress blogs automatically support syndication formats including RSS and Atom.  If you read a lot online, these syndication tools can help you read more online and spend less time doing it.  If you find reading news online cumbersome, a feed reader might just be the best way to get started.

RSS isn’t just for human readers, though.  Since RSS is designed to be handled efficiently by computer programs, there are many sites on the internet dedicated to syndicating news from various sources, called Blog Aggregators.  One of the main benefits to blog authors for providing blog RSS feeds is that aggregators can be a way of advertising your blog to new readers.  If you’re looking to expand your blog’s audience, one way to start is to submit your blog’s feed to those aggregators.

Technology is a rapidly changing field, and it can be difficult to keep up with the latest developments.  I started reading news via RSS in mid-2007 when someone sent me an article/video about Robert Scoble, a popular tech blogger, whose morning routine includes reading over 600 websites via RSS to find material for his own blog.  At the time, I was mostly getting my tech news from Slashdot and Ars Technica.

After watching the video, I decided to give Google Reader (demo video) a try.  So far, it’s been a success.  Instead of browsing to five or six different websites to keep up on what’s new, I can do it all at once.  Right now, I have 120 items in my reading queue from 66 weblogs (including all of the District 6 blogs), and when I sit down to read, I’ll probably spend 20 to 30 minutes skim-reading all of those articles.  When I see something interesting, I open the article in a new tab and move down the “river of news” view to find other interesting items.  Every once in a while, an article from weeks back will pop into my head in conversation, and since Google Reader has excellent search, (most of the bugs having been fixed since 2007) I can usually go back and find what I was thinking of.  Sometimes I joke that I’ve never known so little about such a wide range of topics in my whole life.

In Firefox, look for the orange RSS icon on the right hand side of the address bar.  When the site that you’re reading has an RSS feed, the icon appears and has a menu you can use to subscribe to the feed in your reader of choice.  Most major internet sites now provide RSS feeds.

Happy surfing!

Wordpress Training Videos

January 22nd, 2009 by Charles Whiteley III

Here are some training Videos for Wordpress that you might find helpful.

1. Logging Into Your Blog
2. Adding a Post

Tags vs Categories

January 14th, 2009 by Sam Powers

Here’s a resource I wanted to share during today’s WordPress training, explaining the difference between categories and tags: http://en.blog.wordpress.com/2007/09/22/tags-and-categories/

“As best as I can explain it, categories are things you create ahead of time and only have a few of. Imagine them like sections of your site. The signs on aisles of grocery stores. Tags are one-off keywords attached to a post. You may add a tag to a post that you’ll never use ever again. Categories are meant to be permanent, tags are ephemeral.” – Matt Mullenweg, Wordpress Author